Privacy statement

 

  • What is the purpose of this statement?

At Xtramile, the protection of your personal data is a priority!

The purpose of this statement is to inform you of how we process your personal data.

Do not worry, we are acting in accordance with the Act of 1978 on Information Technology, Data Files and Civil Liberties and now with the EU Regulation of 27 April 2016 (hereinafter: the "GDPR") when collecting and managing your data.

 

  • What is a personal data?

We may ask you to provide us with personal data concerning you throughout the use the services offered by Xtramile (hereinafter: the "Services").

"Personal data" refers to all data identifying you as an individual.

 

  • What personal data does Xtramile collect?

As part of our activity, we collect some information concerning you, including your last name, first name, phone number, email address, current position, background, professional experience, expertise, IP address.

Those data may be collected as you use our Services.

 

  • Qui est le responsable du traitement ?

XTRAMILE

SAS - RCS Metz : 808 932 037

11 Rem Saint-Thiebault – 57000 METZ

rgpd@myxtramile.com

 

  1. Use of your personal data

On what ground(s) are your data collected and used for?

  • Contract: The collect is necessary to the execution of the contract you entered into when using our Services

  • Legitimate interest: When you intentionally provide us with personal data, we collect them in order to better answer your information requests regarding our Services.

  • Legal requirement: When the processing of your data is necessary to comply with a legal requirement we are subjected to

  • Consent: Regarding collect and storage of your personal data through cookies (Google Analytics,) or our contact form used on our website

 

Why are your data collected and what are they used for?

 

  • To create a file gathering users, subscribers and sales leads. To manage your access to some of the Services and their use.

  • To develop business statistics. To customize the answers given to your information requests. To manage people's opinion about the Services. To send information or market researches

  • To comply with our legal and regulatory requirements

  • To assess the number of visits, number of page viewed and activity of the users when visiting our website, and to answer your information requests about our Services

NB: You may always refuse to give us your data, then we will tell you about the possible consequences of such a refusal when those data are mandatory.

 

  1. Recipients of collected data

The following parties will have access to your personal data:

  1. Our team,

  2. Services in charge of the management (including the auditor),

  3. Our sub-contractors,

  4. Partners we may work with for the performances of our mission, with your agreement.

Not to mention (less funny) public bodies, court officers (bailiff, notary public, etc.), officers of the court and bodies in charge of debt recovery.

Note that your personal data will never be sold, rented or exchanged to the benefit of third parties.

 

  1. Retention period for personal data

Data are retained throughout the duration of your registration, on the website and for a duration of:

  • Three (3) years from the moment you closed your registration with regard to the use of data for targeting purposes. At the end of this three (3) years period, we may contact you to know if you wish to keep receiving commercial offers.

  • A minimum of three (3) years from the exercise of the right to object with regard to information allowing to take your right into account.

  • Five (5) years from the moment you closed your registration with regard to the compliance with legal and regulatory requirements, and to allow for the proof of a right or a contract.

  • Thirteen (13) months with regard to cookies referred to in Article 6.

 

  1. Security

No worries! We (as well as our sub-contractors) took all necessary precautions and appropriate organizational and technical measures to protect the security, integrity and confidentiality of your personal data.

 

  1. Hosting

They may also be hosted on the servers of the company [Microsoft Azure], located in the European Union and to the United-States.

They joined the "Privacy Shield", deemed to be offering an appropriate level of protection by a decision of the European Commission of 12 August 2016 (See the adequacy decision). To learn more about the protection offered by the "Privacy Shield", visit its website.

 

  1. Cookies

Cookies are text files, often encrypted, stored in your browser. They are created when the browser of a user is downloading a specific website: the website sends information to the browser, which then creates a text file. Whenever the user comes back on the same website, the browser retrieves the file and sends it to the server of the website.

There are different types of cookies, serving different purposes:

  • We use technical cookies.

  • Social network cookies may be created by social platforms to allow website developers to share the content of their website on those platforms. Cookies may especially be used by social platforms to track the browsing of Internet users on the relevant website, whether they use those cookies or not.

We use social network cookies. Those cookies are placed only if you give your consent. You can find information regarding their nature, allow or block them.

In addition, we encourage you to read privacy statements of the social platforms creating those cookies, for more details regarding the purposes for which browsing information they collected through those cookies are to be used and procedures for exercising your rights with those platforms.

  • Advertising cookies may not only be created by the website the user is visiting, but also by other websites that are serving advertising, announcements, widgets or other elements of the page. Those cookies may especially be used to serve targeted advertising, that is to say advertising selected according to the user's browser.

We also use advertising cookies. They are placed only if you give your consent. You can find information regarding their nature, allow or block them.

  • We use Google Analytics, a web analysis statistical tool that creates a cookie allowing the assessment of the number of visits on the Website, number of pages seen and the activity of the visitors. Your IP address is also collected to identify the city from which you are connecting. That cookie is placed only if you give your consent. You can allow or block it.

We remind you that you may set your browser to object to the placement of cookies. Such refusal may prevent proper functioning of the website.

 

  1. Your rights

What are your rights regarding your data?

  • Right to be informed : That is the reason why we wrote this Policy.

  • Right of access: You have the right to access all of your personal data at any time

  • Right to rectification: You have the right to rectify inaccurate, incomplete or outdated personal data at any time

  • Right to restriction: You have the right to obtain restriction of processing of your personal data under some circumstances as defined in Article 18 of CDPR

  • Right to portability: You have the right to receive your personal data in a readable format and to obtain their transfer to the recipient of your choice

  • Right to be forgotten: You have the right to obtain the erasure of your personal data and to prohibit any future collection

  • Right to lodge a complaint with a competent supervisory authority (the CNIL in France) where you consider that the processing of your data infringes applicable texts

  • Right to object You have the right to object to the processing of your personal data. However, we may maintain their processing despite this objection, based on legitimate grounds or defense of legal claims.
    In terms of direct marketing purposes, you may object at any time through the unsubscribe link available at the bottom of each of our marketing emails.

  • Right to transmit instructions after your death regarding the retention, erasure and communication of your personal data and appointing a person responsible for their execution when necessary.
    You will be able to transfer them to a trusted third party on Internet certified by the CNIL when it comes to general instructions, or at the contact details below when it comes to your specific instructions.

You can modify or withdraw your instructions at any time.

Or at the following address, for writing enthusiasts: XTRAMILE, 11 Rempart Saint-Thiebault - 57000 Metz

On this occasion, please provide us with a signed copy of any identity document.

 

  1. Application

 

This policy became effective on the 26 July 2019.

 

  1. Amendments

We reserve the right to, at our sole discretion, amend this policy at any moment, in whole or in part. Those amendments will be effective from the publication of the new policy. If you continue to use the Website after the publication of the amendments, you will be deemed to have acknowledged and accepted the new policy. On the contrary, and if the new policy is unacceptable to you, you shall not access the website.